Business Event Tips – 5 Tips to Hosting Great Business Events

If you want to hold an event in the Greater Cincinnati area so you can express your appreciation to your existing customers, as well as get an opportunity to interact with new potential customers, it’s important to make this event very enjoyable for everyone who attends. Since you may not be exactly sure what you need to do to prepare for this type of event, here are some guidelines that will help you plan a great one…

Know How Many People to Invite

There’s no right or wrong number of people to invite to a Cincinnati, Kentucky or Indiana business event. The one thing you do need to know is how many people will actually show up. Based on data from lots of events held by a wide range of businesses, you can count on 1 out of every 4 people you invite showing up. This means that if you want 50 people to come, be sure to invite 200 total instead of stopping at just 100 invitations.

Ensure Everyone Feels Welcome

The importance of a good first impression isn’t limited to just people. It’s also very important when you hold an event. If someone feels uncomfortable or doesn’t like what they initially see, chances are they’re going to come away with negative feelings about the event. Fortunately, you can prevent that from happening by putting plenty of thought into how people will be greeted when they arrive. By making them feel welcome and then bringing them directly into the event, you can ensure that no one feels mistreated.

Make It Easy to Get a Drink

Not only do people enjoy having something tasty to sip on, but it’s also nice to have something to hold in your hand while you’re in this type of setting. While alcoholic beverages can work for some events, they’re not always an appropriate choice. If you want to have something other than alcohol at your event that’s just as appealing, you can’t go wrong with our espresso and smoothie bar. This will give everyone who attends something really good to drink. And since we put a lot of thought into our serving presentation, you can count on everyone remembering this aspect of the event.

Present in Moderation

While it’s normal to have a presentation during a Tri State business event, that doesn’t mean it should go on forever. No presentation should exceed 20 minutes in length. Ideally, you’ll keep yours to about half of that max length. And even if your presentation is only 5 to 10 minutes in speech, it’s a good idea to provide some seating.

Don’t Forget About Music and Lighting

Not only are music and lighting a very effective way to set the type of mood you want, but they’re also quite cost-effective. As a result, be sure you don’t forget about this detail.

Even though it’s normal to feel nervous about holding a business event, as long as you keep your focus on making it a great experience for every single person who attends, you can be confident that it’s going to be a success.

Please keep Valet Coffee in mind when you are planning your next Cincinnati / Northern Kentucky event! 

Contact us (859-409-1628) for a free consultation!


logoAbout Valet Coffee

Valet Coffee is a full service, mobile espresso and smoothie bar. It’s a unique way to impress customers, appreciate employees and kick up any special event to the next level. Our professional baristas will bring the taste and feel of an authentic European coffee house. We do all the work, all you have to do is entertain. Valet Coffee’s mobile espresso and smoothie bars are one of Greater Cincinnati’s best marketing tools.
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